Executive Administrative Assistant

Company: Wexpro Services Co
Location: Salt Lake City
Posted on: October 15, 2024

Job Description:

Posting End Date:
October 18, 2024

Employee Type:
Regular-Full time

Union/Non:
This is a non-union position

Tomorrow. It's more than just a day, it's an idea. It doesn't exist, yet we prepare for it. It hasn't happened, yet it brings us hope, and in that spirit, we are thrilled to bring an Executive Administrative Assistant onto the Enbridge Gas Utah Team!

Have you been responsible for administrative support for teams and executives? Then look no further as we have the perfect opportunity for you.

Our Executive Administrative Assistant will handle complex and confidential matters involving access to knowledge of the most sensitive business information while supporting a team with their administrative expertise.

We encourage you to apply today to be considered for this outstanding opportunity!

What you will do:

• Coordinating arrangements, meetings, and/or conferences
• Taking dictation and writing correspondence
• Compiling, proofreading, and revising drafts of documents and reports
• Daily record keeping and filing of documents
• Performing minor accounting and analysis
• Preparing reports, presentations, and correspondence accurately and swiftly
• Crafting and organizing information and generating reference tools for easy use
• Answering and screening telephone calls, and responding to emails, messages, and other correspondence
• Operating and maintaining office equipment
• Managing a busy calendar, meeting coordination, and travel arrangements
• Professionally greeting and receiving guests and clients
• Ensuring efficient and effective administrative information and assistance
  
  Who you are :
  
  You have:
  
  • Administrative Assistant experience along with a high school diploma or equivalent
    You can:
    
    • Exercise diplomacy and responsibility in all facets of the role in addition to learning company operations, organizational procedures and personnel
    • Offer strong organizational skills working in a diverse environment with all levels within the organization
      You are:
      
      • An excellent written and verbal communicator with knowledge of applicable technical and business vocabulary
      • Proficient with the MS Office Suite and back-office software such as PowerPoint, Outlook, Word, Excel, Teams in addition to SAP and Oracle
        
        Working Conditions:
        
        • Work performed in typical office environment 90% with minimal travel 5-10%. On occassion there may be work performed during unusual or extended hours to include an evening or weekend.
        • Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge's FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, or the option to work from home two days a week. Role requirements determine your eligibility for each option. #LI-Hybrid #joinourteam
          
          
          Physical Requirements include but are not limited to:
          
          Grasping, kneeling, light - moderate lifting (objects up to 20 pounds), reaching above shoulder, repetitive motion, typing, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement and the ability to sit at a computer for long periods of time.
          
          Mental Requirements (Both Field & Office) include but are not limited to:
          
          Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.
          
          Diversity and inclusion are important to us. Enbridge is an Equal Opportunity and Affirmative Action Employer .We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting careers@enbridge.com .
          
          Information For Applicants:
          
          • Applications can be submitted via our online recruiting system only.
          • We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
          • Final candidates for this position may be required to undergo a security screening, including a criminal records check.
            
            To learn more about us, visit www.enbridge.com

Keywords: Wexpro Services Co, Layton , Executive Administrative Assistant, Administration, Clerical , Salt Lake City, Utah