Veterans Preferred - Fleet Administration Office Manager

Company: US11345-AIRGAS Airgas USA, LLC
Location: Salt Lake City
Posted on: October 15, 2024

Job Description:

Military Veterans are Encouraged to Apply. -R10053535 Fleet Administration Office Manager (Open)

Location:
Salt Lake City, UT - S. Pioneer Rd - Management

How will you CONTRIBUTE and GROW?

As the direct interface between Airgas, our dealership networks, & funding institutions this role will help to validate accurate invoicing for new assets, & facilitate the completion of funding/ownership transfers for those assets. Oversee the storage & management of ownership documents (titles) for owned assets. As business acquisitions are completed this role will collect & process the documentation required to properly transition ownership of acquired assets. Support the field with various requests related to vehicle registration or permitting compliance. Interface directly with third party registration agents and third party administration teams to ensure accurate records are maintained/completed. This is a key role to ensuring smooth operation of the fleet from time of vehicle purchase through time of vehicle sale.

• New vehicle (trailer, truck, forklift) invoice audit and funding processing
  
  • Review invoices for accuracy and resolve any discrepancies with vendor
    
  • Submit invoices to appropriate team for payment
    
  • Report monthly funding report to treasury team
    
  • Initiate new vehicle title and registration process
    
  • Manage stock asset (tube trailer chassis pool) funding and accounting reports
    
  • Title processing
    
    • Manage filing and storage of owned asset titles
      
    • Facilitate leased title management between states and leasing companies
      
    • Process buyout titles monthly for ownership change
      
    • Manage and prepare titles for sold assets
      
    • Assist with lien releases, missing, or incorrect titles
      
    • Obtain and process title work for acquisition vehicles
      
    • Misc
      
      • POC for third party title and registration company
        
      • Assist field with requesting replacement VIN plates
        
      • Assist Fleet team with IFTA and IRP compliance reporting
        
      • Assist PTG with completion of third party vendor credit applications
        
      • Process mail distribution between fleet team members and PTG
        
      • Assist National fleet team members with projects as necessary
        
      • Other duties as assigned
        
        
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        Are you a MATCH?
        
        
        • High school diploma, GED, or equivalent
          
        • Strong written and verbal communication skills to produce reports, assign tasks, accept instructions
          
        • Strong Organizational skills and the ability to multitask to complete a wide variety of tasks
          
        • Ability to review processes for efficiency and make adjustments as necessary (including potential process automation)
          
        • Attention to detail to ensure tasks are completed thoroughly and correctly
          
        • Comfort with changing priorities and a dynamic work environment.
          
        • Proficient with Google office suite (or similar spreadsheet, email, word processing software) required
          
        • Experience with state DMV, title, and registration processing desired, but not required
          
          ________________________
          
          We care about and support our Airgas Families. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, vacation, sick time, floating holidays, and paid holidays for full-time employees.
          
          We provide a progressive parental leave package for our eligible Airgas parents, offering generous paid time off for the birth or placement of children, including 14 weeks of paid child birth benefit for birth mothers on leave, as well as paid parental leave benefits for other associates.
          
          Additionally, we offer our employees a 401k plan with company matching funds, tuition reimbursement, discounted college tuition for employees' dependents, and an Airgas Scholarship Program for dependent children.
          
          _________________________
          
          Your differences enhance our performance
          
          At Airgas, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
          
          We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.
          
          _________________________
          
          Equal Employment Opportunity Information
          
          We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.
          
          Please click here to view the EEO Know Your Rights poster and here to view the Pay Transparency Nondiscrimination poster. Airgas, an Air Liquide Company invites any applicant and/or employee to review the Company's written Affirmative Action Plan or Policy Statement. This plan or policy statement is available for inspection upon request.
          
          Airgas, an Air Liquide Company and its group of companies does not discriminate against qualified applicants with disabilities and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by email at us-accommodationrequest@airgas.com .
          
          _________________________
          
          California Privacy Notice

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